Writing a salary increment letter to your employee is a professional way of informing them about their raise. Further, as an employee, even you can write a salary increment request letter if you think you deserve a raise.
Today, we’ll cover both – salary increment letter and salary raise request letter – with tips, formats, and accurate samples to help you draft one.
Salary Increment Letter – From Employers to Employees
One of your responsibilities as a manager also includes notifying your employees about their increment. By writing an effective salary increment letter to an employee, you indicate that you value your employees’ dedication and hard work and have taken the time to compensate them for the same.
What Is a Salary Increment Letter?
An employee who meets the company’s criteria for a deserving raise, like outperforming the company’s expectations or achieving the performance goal, is officially informed about their revised salary with a salary hike letter.
What to Include in a Salary Increment Letter to Employee?
Here’s everything to include when writing a salary raise letter to an employee:
- Name and designation of the employee
- Congratulatory statement for the employee (mentioning their great performance or specific goal they achieved)
- Current salary structure
- New salary and the new structure if there are any changes
- Specify the month from the new salary will be effectively paid to the employee
- Mention any incredible or notable performance done by the employee on a particular project
- Thank the employee for their contribution
How to Write Salary Increment Letter?
Before generating an official letter discussing the employee’s salary raise, it’s important to keep some tips in mind. Tips to Write a Good Salary Increment Letter to an Employee:
- Discuss the salary raise in person with the employee, their manager, an HR team member, and someone from accounts to solve any questions
- Don’t make the letter sound like a strict contract. Remember, there’s a difference between being formal and making everything too contract-like and sucking the joy out of it
- Be formal but maintain a happy and light tone
- Always include the reason why the employee is getting a raise to encourage them
Remember that a employee promotion letter requesting about salary increase should have the following details
Salary Increment Letter Format
Here’s an ideal format to follow when drafting a salary raise letter:
Name of the Sender
Sender’s Designation
Date
Name of the Recipient
Designation of the Recipient
Address of the Company,
Subject Salutation,
Letter Body: Include the letter’s purpose with the recipient’s name, designation, and employee ID. Add the employee’s date of joining and the number of years worked in the company with the goals accomplished that led to the increment. Mention the percentage and the amount of hike with the salary structure. Closing Sentence
Sender’s Signature
Sender’s Name
Sender’s Designation
Sender’s Contact Details
Salary Increment Letter Sample
Now you know the basic salary increment letter format, it’s time to understand better with some sample letters.
Example 1:
[Company Logo]
[Company Name]
[Company Address]
[City, State ZIP Code]
[Date][Employee Name]
[Employee Address]
[City, State ZIP Code]RE: SALARY INCREMENTDear [Employee Name],I am pleased to inform you that your hard work, dedication, and contributions to [Company Name] have been recognised and valued. As a result, we are pleased to offer you a salary increment effective from [Effective Date]. We believe that this increment reflects your performance and commitment to the company’s success. Your new salary will be [New Salary Amount] per [month/year], which represents an increase of [Salary Increment Percentage/Amount] from your current salary. Please note that this increment will be reflected in your [Payroll/Salary] from [Effective Date].We want to express our appreciation for your continued effort and dedication to your work. Your outstanding performance and commitment have positively impacted the company, and we value your contributions. We are confident that you will continue to excel in your role and contribute to the success of [Company Name].Once again, congratulations on your well-deserved salary increment. We look forward to your continued contribution to the company’s success.
Should you have any questions or require any further information, please do not hesitate to contact [HR/Manager/Supervisor Name] or [HR/Manager/Supervisor Email/Phone Number].
Thank you for your commitment and dedication to [Company Name].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Example 2:
[Company Logo]
[Company Name]
[Company Address]
[City, State ZIP Code]
[Date][Employee Name]
[Employee Address]
[City, State ZIP Code]RE: SALARY INCREMENTDear [Employee Name],I am delighted to inform you that your exceptional performance and dedication to [Company Name] have not gone unnoticed. As a result, we are pleased to offer you a well-deserved salary increment, effective from [Effective Date]. This salary increment reflects your valuable contributions to the company’s success. Your new salary will be [New Salary Amount] per [month/year], which represents an increase of [Salary Increment Percentage/Amount] from your current salary. This increment will be reflected in your [Payroll/Salary] from [Effective Date].We want to express our appreciation for your hard work, dedication, and outstanding results. Your commitment to achieving our company’s goals has been commendable, and we value your contributions. We are confident that you will continue to excel in your role and significantly impact the success of [Company Name].Once again, congratulations on your well-deserved salary increment. We are grateful for your continued commitment to [Company Name] and look forward to your continued contributions to the company’s growth.
If you have any questions or require further information, please do not hesitate to contact [HR/Manager/Supervisor Name] or [HR/Manager/Supervisor Email/Phone Number].
Thank you for your hard work and dedication to [Company Name].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Salary Increment Request Letter – From Employees to Employers
Asking for an appraisal from your boss in a salary increment request letter can be daunting, but you don’t have to worry because we have compiled every information you need to know before asking for a raise. Free Sample letter for download below.
What Is a Salary Increment Request Letter?
If you think you deserve the annual raise yet don’t know how to convey this to your employer, writing a salary raise request letter is a perfect way to share the information. In fact, even the team lead or manager writes a request letter to the employer or HR professional to shed light on the employee’s bright performance and why they deserve to be given a raise.
What to Add to a Salary Increment Request Letter?
When requesting a salary hike, here’s what you should include in your letter to the employer:
- Your name, employee ID, and designation
- Address and date
- Recipient’s name, company, and designation
- Request letter’s purpose
- Your joining date and years you’ve worked in the company
- List of detailed accomplishments that deserve a raise
- The percentage and amount of hike you want
- Thank the recipient for their time
Tips to Write a Salary Increment Request Letter
While you may believe you deserve a raise after assessing your accomplishments, you need more than just a strong belief to convince your employer you deserve it. Here are some solid tips to remember when writing a convincing salary raise request letter:
- Ensure there are no grammatical errors in your letter. Use simple sentences and avoid fancy words to be authentic
- Don’t sound casual; maintain professionalism
- Assess your achievements thoroughly and make sure you are firm and confident in the reasons that describe why you deserve the raise
- Address the letter to the authority in your organisation who maintains the increment section of your company. Don’t break the hierarchy, as that may hinder your further growth
Salary Hike Request Letter Format
Here’s an ideal format to follow when asking for a salary hike:
Name of the Sender
Sender’s Designation
Date
Name of the Recipient
Designation of the Recipient
Address of the Company,
Subject Salutation,
Letter Body: Include the letter’s purpose with the recipient’s name, designation, and employee ID. Add your date of joining, the number of years you have worked in the company, and the goals you accomplished that deserve to be considered for an increment. Closing Sentence
Sender’s Signature
Sender’s Name
Sender’s Designation
Sender’s Contact Details
Samples for Salary Raise Request Letter
Now you know the basic salary increment request letter format, it’s time to understand better with some sample letters.
Example 1:
[Employee Name]
[Employee Address]
[City, State ZIP Code]
[Date][Employer Name]
[Company Name]
[Company Address]
[City, State ZIP Code]RE: REQUEST FOR SALARY INCREMENTDear [Employer Name],I hope this letter finds you well. I am writing to formally request a salary increment due to my contributions and achievements at [Company Name]. I have been with the company for [Number of years/months] and have been dedicated to my role with enthusiasm and professionalism. During my tenure at [Company Name], I have successfully completed [List of notable achievements or projects], which have positively impacted the company’s operations and performance. I have consistently exceeded performance expectations and have taken on additional responsibilities beyond my original job description. I believe that my performance and contributions warrant a salary increment that aligns with my skills, experience, and market value. Considering the above, I kindly request a salary increment to reflect my current contributions and value to the company. I have researched and compared industry standards and believe a salary increment of [Salary Increment Percentage/Amount] would be appropriate. This would not only recognise my dedication and hard work but also motivate me to continue delivering my best efforts for the success of [Company Name].I value my role at [Company Name] and appreciate the opportunities for professional growth and development that I have been provided. I am committed to contributing to the company’s continued success and believe that a salary increment would further align my compensation with my performance.
I would be grateful for your consideration of my request for a salary increment. I am open to discussing this matter further at your convenience. Thank you for your attention to this request.
Sincerely,
[Your Name]
[Your Department/Position]
[Employee ID/Employee Code]
Example 2:
[Employee Name]
[Employee Address]
[City, State ZIP Code]
[Date][Employer Name]
[Company Name]
[Company Address]
[City, State ZIP Code]RE: REQUEST FOR SALARY REVIEWDear [Employer Name],This is to formally request a review of my current salary at [Company Name]. I have been with the company for [Number of years/months] and have been fully dedicated to my role, consistently contributing to the company’s success. As you are aware, my role has evolved since I joined [Company Name], and I have taken on additional responsibilities and successfully completed [List of notable achievements or projects] that have had a positive impact on the company’s performance. I have also kept myself updated with industry trends and gained valuable skills that benefit the company. Given my increased responsibilities, skills, and experience, I believe that my current salary does not fully reflect my contributions and the market value for my role. Therefore, I kindly request a comprehensive review of my salary to ensure that it aligns with my performance, experience, and current market standards.I am committed to the success of [Company Name], and I would appreciate your consideration in providing a fair and competitive salary that reflects my contributions to the company. I am open to discussing this matter further and providing any additional information if required.
I want to express my gratitude for the opportunities for professional growth and development that I have been provided at [Company Name]. I am looking forward to your positive response to my request and continuing to contribute to the company’s success.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
[Your Department/Position]
[Employee ID/Employee Code]
FAQs
How to start a salary increase request letter?
A salary raise request letter should begin by introducing yourself and clarifying the purpose of the letter.
How to end a salary increment request letter?
End the raise request letter by thanking the recipient for their time and emphasising the issue again, but don’t be too pushy and informal.
What to not include in your letter to the employer for a salary increment?
A salary increment request letter can quickly go from a letter about your achievements to becoming a victim’s note. Take care of these things:
- Avoid playing the victim card just because you’re facing financial troubles. Instead, focus on your accomplishments
- Don’t mention another employee’s name who recently got an appraisal; this makes you look insecure and bad
- Avoid a casual tone and be professional
Are salary increment letters and promotion letters the same?
No, they are not the same. A salary raise letter states the raise an employee received for the year while continuing to work in the same job role. And a promotion letter states an employee’s shift from one job position to another with or without a salary hike.
