Writing a salary increment letter to your employee is a professional way of informing them about their raise. Further, as an employee, even you can write a salary increment request letter if you think you deserve a raise.
Today, we’ll cover both – salary increment letter and salary raise request letter – with tips, formats, and accurate samples to help you draft one.
One of your responsibilities as a manager also includes notifying your employees about their increment. By writing an effective salary increment letter to an employee, you indicate that you value your employees’ dedication and hard work and have taken the time to compensate them for the same.
An employee who meets the company’s criteria for a deserving raise, like outperforming the company’s expectations or achieving the performance goal, is officially informed about their revised salary with a salary hike letter.
Here’s everything to include when writing a salary raise letter to an employee:
Before generating an official letter discussing the employee’s salary raise, it’s important to keep some tips in mind. Tips to Write a Good Salary Increment Letter to an Employee:
Here’s an ideal format to follow when drafting a salary raise letter:
Now you know the basic salary increment letter format, it’s time to understand better with some sample letters.
Example 1:
Dear [Employee Name],
I am pleased to inform you that your hard work, dedication, and contributions to [Company Name] have been recognised and valued. As a result, we are pleased to offer you a salary increment effective from [Effective Date]. We believe that this increment reflects your performance and commitment to the company’s success. Your new salary will be [New Salary Amount] per [month/year], which represents an increase of [Salary Increment Percentage/Amount] from your current salary. Please note that this increment will be reflected in your [Payroll/Salary] from [Effective Date].We want to express our appreciation for your continued effort and dedication to your work. Your outstanding performance and commitment have positively impacted the company, and we value your contributions. We are confident that you will continue to excel in your role and contribute to the success of [Company Name].Once again, congratulations on your well-deserved salary increment. We look forward to your continued contribution to the company’s success.
Should you have any questions or require any further information, please do not hesitate to contact [HR/Manager/Supervisor Name] or [HR/Manager/Supervisor Email/Phone Number].
Thank you for your commitment and dedication to [Company Name].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Example 2:
Dear [Employee Name],
I am delighted to inform you that your exceptional performance and dedication to [Company Name] have not gone unnoticed. As a result, we are pleased to offer you a well-deserved salary increment, effective from [Effective Date]. This salary increment reflects your valuable contributions to the company’s success. Your new salary will be [New Salary Amount] per [month/year], which represents an increase of [Salary Increment Percentage/Amount] from your current salary. This increment will be reflected in your [Payroll/Salary] from [Effective Date].We want to express our appreciation for your hard work, dedication, and outstanding results. Your commitment to achieving our company’s goals has been commendable, and we value your contributions. We are confident that you will continue to excel in your role and significantly impact the success of [Company Name].Once again, congratulations on your well-deserved salary increment. We are grateful for your continued commitment to [Company Name] and look forward to your continued contributions to the company’s growth.
If you have any questions or require further information, please do not hesitate to contact [HR/Manager/Supervisor Name] or [HR/Manager/Supervisor Email/Phone Number].
Thank you for your hard work and dedication to [Company Name].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Asking for an appraisal from your boss in a salary increment request letter can be daunting, but you don’t have to worry because we have compiled every information you need to know before asking for a raise.
If you think you deserve the annual raise yet don’t know how to convey this to your employer, writing a salary raise request letter is a perfect way to share the information. In fact, even the team lead or manager writes a request letter to the employer or HR professional to shed light on the employee’s bright performance and why they deserve to be given a raise.
When requesting a salary hike, here’s what you should include in your letter to the employer:
While you may believe you deserve a raise after assessing your accomplishments, you need more than just a strong belief to convince your employer you deserve it. Here are some solid tips to remember when writing a convincing salary raise request letter:
Here’s an ideal format to follow when asking for a salary hike:
Now you know the basic salary increment request letter format, it’s time to understand better with some sample letters.
Example 1:
Dear [Employer Name],
I hope this letter finds you well. I am writing to formally request a salary increment due to my contributions and achievements at [Company Name]. I have been with the company for [Number of years/months] and have been dedicated to my role with enthusiasm and professionalism. During my tenure at [Company Name], I have successfully completed [List of notable achievements or projects], which have positively impacted the company’s operations and performance. I have consistently exceeded performance expectations and have taken on additional responsibilities beyond my original job description. I believe that my performance and contributions warrant a salary increment that aligns with my skills, experience, and market value. Considering the above, I kindly request a salary increment to reflect my current contributions and value to the company. I have researched and compared industry standards and believe a salary increment of [Salary Increment Percentage/Amount] would be appropriate. This would not only recognise my dedication and hard work but also motivate me to continue delivering my best efforts for the success of [Company Name].I value my role at [Company Name] and appreciate the opportunities for professional growth and development that I have been provided. I am committed to contributing to the company’s continued success and believe that a salary increment would further align my compensation with my performance.
I would be grateful for your consideration of my request for a salary increment. I am open to discussing this matter further at your convenience. Thank you for your attention to this request.
Sincerely,
[Your Name]
[Your Department/Position]
[Employee ID/Employee Code]
Example 2:
Dear [Employer Name],
This is to formally request a review of my current salary at [Company Name]. I have been with the company for [Number of years/months] and have been fully dedicated to my role, consistently contributing to the company’s success. As you are aware, my role has evolved since I joined [Company Name], and I have taken on additional responsibilities and successfully completed [List of notable achievements or projects] that have had a positive impact on the company’s performance. I have also kept myself updated with industry trends and gained valuable skills that benefit the company. Given my increased responsibilities, skills, and experience, I believe that my current salary does not fully reflect my contributions and the market value for my role. Therefore, I kindly request a comprehensive review of my salary to ensure that it aligns with my performance, experience, and current market standards.I am committed to the success of [Company Name], and I would appreciate your consideration in providing a fair and competitive salary that reflects my contributions to the company. I am open to discussing this matter further and providing any additional information if required.
I want to express my gratitude for the opportunities for professional growth and development that I have been provided at [Company Name]. I am looking forward to your positive response to my request and continuing to contribute to the company’s success.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
[Your Department/Position]
[Employee ID/Employee Code]